Guidelines for Public Comment

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In accordance with paragraph 3 of Governor Newsom's Executive Order N-29-20 regarding the Covid-19 public health emergency, Board and Committee meetings are being held entirely as teleconference meetings. Members of the public may sign up for public comment when the Notice of the Meeting is published on the Regents website, which is usually 10 days prior to the Board and/or Committee meetings. Anyone who wishes to speak must contact the Office of the Secretary and Chief of Staff at publiccomment@ucop.edu by 5:00 p.m. the day before the public comment period. Please provide a name, phone number, and identify the matter you wish to address. Efforts will be made to accommodate each individual who has signed up to speak. However, given time constraints, there is no guarantee that all who have signed up will be able to address the Regents. 

Written comments received addressing items on the agenda can be sent to the Office of the Secretary and Chief of Staff (regentsoffice@ucop.edu) no less than forty-eight (48) hours in advance of the scheduled start time of the first session of a Board meeting, regardless of whether the first session is a session of the Board or of a committee. Such materials will be distributed to the members of the Board and/or Committee.

Members of the public are invited to address The Regents of the University of California whenever The Regents or any of its Committees meets in open session, in accordance with specific guidelines.

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Written communications

Correspondence addressing items on the agenda of the Board of Regents or its committees must be received by the Office of the Secretary and Chief of Staff no less than forty-eight (48) hours in advance of the scheduled start time of the first session of a Board meeting, regardless of whether the first session is a session of the Board or of a committee. For off-cycle or special meetings of the Board or its committees, written correspondence must also be received no less than 48 hours in advance of the scheduled start time of the meeting. View Regents Office contact information.

The letter or email must clearly identify the specific agenda item being addressed; failure to do so could prevent delivery of your comments. Such materials will be distributed to members of the Board, or its appropriate committee, prior to beginning of the Board or committee meeting.

Public comment session guidelines

The following guidelines pertain to all speakers who will be addressing the Regents during the Public Comment Sessions. Please note that public comment is live-streamed on the internet during the Regents meeting, and the video is retained on the Regents website. The identity of speakers and their comments are recorded in the official minutes of the University, which are retained online and are publicly available in perpetuity.

  • Speakers are requested to address items on the Regents’ agenda or topics relevant to the University of California.
  • Individuals who wish to address the Regents may either: (1) call the Regents Office at 510-987-9220 and provide the day on which they wish to speak and the subject which they wish to address; or (2) email publiccomment@ucop.edu and provide the day on which they wish to speak and the subject which they wish to address. Public comment sign ups will be accepted once the Notice of meeting is published on the Regents website, usually 10 days prior to the meeting. Anyone who wishes to speak must contact the Office of the Secretary and Chief of Staff by 5:00 p.m. the day before the public comment period.
  • Efforts will be made to accommodate each individual who has signed up to speak. However, given time constraints, there is no guarantee that all who have signed up will be able to address the Regents.
  • Speakers are not necessarily called in the order in which they signed up.
  • Per policy, individual speakers will be invited to speak for up to three minutes, depending on the number of individuals who have signed up to speak. Often speakers have less time (one minute) due to demand.
  • Please respect the time limit allotted to each speaker (announced at the convening of each public comment period). The Secretary will indicate when your time has expired and the next speaker will be invited to begin. You may not yield any remaining time to another speaker.
  • The University of California adheres to the Americans with Disabilities Act. If you need reasonable accommodation, please contact the Secretary and Chief of Staff's Office in advance of the meeting.
While the Governor's Executive Order N-29-20 is in effect and Board meetings are held by teleconference, the following sections do not apply. These guidelines will be reinstated once meetings are able to be held in-person.

  • Written comments and materials brought for the Regents by speakers will be accepted during the public comment period and will be available to the Regents for the duration of the meeting. Written comment on agenda topics that are submitted 48 hours in advance of the opening session of a Board or off-cycle Committee meeting will be distributed to the Regents.
  • Seats for the public are limited. Signing up for public comment does not guarantee entrance to the meeting room. We advise those who wish to speak to arrive early.
  • No food, bottled water, oversized banners or signs on sticks, bullhorns or similar devices, items that could be used as weapons, or large bags or cases are allowed into the meeting room. Small bags and backpacks are subject to be searched prior to entering the meeting room. Items may be held outside of the meeting room by the police, at their discretion.
  • Any meeting attendee who, at the direction of the Chair, is escorted from the meeting room, will not be readmitted for the remainder of the day.

Conduct at Regents' Meetings

Any person who is attending a Regents' Public Comment Period or other Open Session Meeting and is identified as engaging in conduct which is disruptive to the meeting will be removed from the meeting and not readmitted for the remainder of the day.