Guidelines for Public Comment

Members of the public are invited to address The Regents of the University of California whenever The Regents or any of its Committees meets in open session, in accordance with specific guidelines.

In addition, written communications to The Regents are always welcome. 

Written communications

Correspondence addressing items on the agenda of the Board of Regents or its committees must be received by the Office of the Secretary and Chief of Staff no less than twenty-four (24) hours in advance of the scheduled start time of the first session of a Board meeting, regardless of whether the first session is a session of the Board or of a committee. For off-cycle or special meetings of the Board or its committees, written correspondence must be received no less than 24 hours in advance of the scheduled start time of the meeting. View Regents Office contact information.

The letter or email must clearly identify the agenda item being addressed. Each communication should include a subject line identifying the specific agenda item being addressed; failure to do so could prevent delivery of your comments. Such materials will be distributed to members of the Board, or its appropriate committee, prior to beginning of the Board or committee meeting.

Public comment session guidelines

The following guidelines pertain to all speakers who will be addressing the Regents during the Public Comment Sessions. Please note that public comment is live-streamed on the internet during the Regents meeting, and the video is retained on the Regents website for one year after the date of said meeting. The identity of speakers and their comments are recorded in the official minutes of the University, which are retained online and are publicly available in perpetuity.

  • Speakers are requested to address items on the Regents’ agenda or topics relevant to the University of California.
  • Individuals who wish to address the Regents may either: (1) call the Regents Office at 510-987-9220 by 5:00 pm the day prior to the meeting and provide the day on which they wish to speak and the subject which they wish to address; (2) email regentsoffice@ucop.edu by 5:00 pm the day prior to the meeting and provide the day on which they wish to speak and the subject which they wish to address; or (3) sign up on the speakers sign-in list posted outside the entrance to the meeting prior to the beginning of the meeting.
  • Efforts will be made to accommodate each individual who has signed up to speak. However, given time constraints, there is no guarantee that all who have signed up will be able to address the Regents.
  • Speakers are not necessarily called in the order in which they signed up.
  • Per policy, individual speakers will be invited to speak for up to three minutes, depending on the number of individuals who have signed up to speak. Often speakers have less time (one minute) due to demand.
  • Please respect the time limit allotted to each speaker (announced at the convening of each public comment period). The Secretary will indicate when your time has expired and the next speaker will be invited to begin. You may not yield any remaining time to another speaker.
  • Three or more individuals who are present at the meeting may pool their time for one speaker. The amount of time given to that person will be less than the combined time available to the individuals separately. For example, if individual speakers have 3 minutes each, a representative for a group of 3 or more speakers may be given a total of 7 minutes. Allotted times may be adjusted at the discretion of the Chair.
  • The University of California adheres to the Americans with Disabilities Act. If you need reasonable accommodation, please contact the Secretary and Chief of Staff's Office in advance of the meeting.
  • Written comments and materials brought for the Regents by speakers will be accepted during the public comment period and will be available to the Regents for the duration of the meeting. Written comment on agenda topics that are submitted 24 hours in advance of the opening session of a Board or off-cycle Committee meeting will be distributed to the Regents.
  • Seats for the public are limited. Signing up for public comment does not guarantee entrance to the meeting room. We advise those who wish to speak to arrive early.
  • No food, bottled water, oversized banners or signs on sticks, bullhorns or similar devices, items that could be used as weapons, or large bags or cases are allowed into the meeting room. Small bags and backpacks are subject to be searched prior to entering the meeting room. Items may be held outside of the meeting room by the police, at their discretion.
  • Any meeting attendee who, at the direction of the Chair, is escorted from the meeting room, will not be readmitted for the remainder of the day.

Conduct at Regents' Meetings

Any person who is attending a Regents' Public Comment Period or other Open Session Meeting and is identified as engaging in conduct which is disruptive to the meeting will be removed from the meeting and not readmitted for the remainder of the day.