Regents Policy 3401: Policy on Student Health and Counseling Centers

Approved November 15, 2012
Amended January 17, 2019

POLICY SUMMARY/BACKGROUND

The Regents are committed to delivering high quality health and counseling services to the students of the University of California in a coordinated, consistent and integrated fashion, including through the University of California Student Health Insurance Plan (UC SHIP), and adopt the following in furtherance of that goal.

POLICY TEXT

1. Each Student Health and Counseling Center (“Center”) shall have a governing body, ultimately reporting to and acting under the direction of the Chancellor, which body shall include no fewer than three members, at least one of whom shall be a licensed physician (or for counseling centers, a licensed psychologist), at least one member who has a health care administrative background and, for counseling centers, at least one member who is a licensed psychologist. Exceptions for members other than the licensed physician (or for counseling centers, a licensed psychologist) may be approved by the Executive Vice President, UC Health.
2. The Executive Vice President for UC Health, after consultation with the Center governing bodies, the Chancellors, the Vice President for Student Affairs, and the Health Services Committee, shall establish (and amend as necessary) a set of minimum standards for bylaws, policies or other governing documents under which the Centers operate.
3. The credentials of each health care practitioner employed at each Center shall be verified by the University before such practitioner begins providing care at the University or to its students at other locations in connection with University programs, and at an interval of no more than every three years thereafter. Initial primary source verification of practitioner credentials shall be performed on the University’s behalf by a credentialing verification organization approved by the Executive Vice President, UC Health.
4. All Centers shall employ one electronic medical records health information system that meets interoperability standards established by the Office of the National Coordinator for Health Information Technology or by other applicable government agencies or accreditation bodies, is capable of securely sharing data across all locations, and is managed in compliance with University policy. With a Chancellor's approval, following consultation with the Office of General Counsel and the Office of Ethics, Compliance and Audit Services to confirm compliance with applicable law and University policies, a Center may instead utilize a University hospital's electronic medical record. The use of any third-party application or service shall require approval by the Executive Vice President, UC Health, in consultation with the Chief Risk Officer and the Chief Information Security Officer.
5. The results of any audits or management advisories issued by the University’s Internal Auditors, and of any investigations performed by the University’s compliance officers, related to this policy shall be reported to the members of the Health Services Committee.

COMPLIANCE/DELEGATION

This policy is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the University of California or its Board of Regents, individual Regents, officers, employees, or agents.

PROCEDURES AND RELATED DOCUMENTS
There are currently no supplemental documents for review.