Regents Policy 1302: Policy on Public Access to Meetings and Public Comment

Approved January 20, 1995
Amended September 19, 1997, July 18, 2002, September 22, 2005, and March 16, 2017

The Board of Regents reaffirms its commitment to openness and transparency in the conduct of the University’s business. Meetings of the Board of Regents shall be conducted in compliance with California open meeting laws applicable to the University of California. Members of the public are invited to attend open sessions of Regents meetings and may address the Regents of the University of California whenever the Board or any of its Committees meets in open session in accordance with the guidelines below. In addition, written communications to the Regents are always welcome.

  1. On any day that the Board or any of its Committees meets in open session, the first open meeting will include a twenty-minute period for the purpose of hearing public comment. Individual speakers will be invited to speak for up to three minutes, depending on the number of individuals who have signed up to speak.
  2. In order to accommodate those individuals wishing to speak when more people have signed up to address the Committee than can be heard, the Chair may adjust the procedures at their discretion.
  3. Speakers at the public comment sessions may address any University-related matter. When signing up to speak, individuals will identify the matter they wish to address.
  4. A sign-up sheet is used to record those who wish to address the Regents. Anyone who wishes to speak may contact the Office of the Secretary and Chief of Staff after the Notice of Meeting for the meeting has been published or may sign up on the day of the meeting. The sign-up sheet is made available at the meeting location at least one hour before the public comment period is scheduled, and members of the public must sign up prior to the beginning of the meeting.
  5. Three or more speakers may pool their time to provide up to seven minutes for a group representative. Those individuals intending to yield their time must be present at the meeting when their names are called to confirm their willingness to do so. If individual speaking times are reduced at the meeting, pooled times will also be reduced. Individuals who speak for less than their allotted time may not yield their remaining time to another speaker.
  6. Written comments and materials brought for the Regents by speakers will be accepted during public comment and will be available to the Regents during the duration of the meeting.
  7. Attendees have the right to record the meeting, consistent with open meeting laws, as long as that activity does not constitute a persistent disruption of the proceedings.

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See also: Guidelines for Public Comment Sessions.

If you have questions, please contact the Office of the Secretary and Chief of Staff to The Regents.

Conduct at Regents' Meetings

Any person who is attending a Regents' Public Comment Period or other Open Session Meeting and is identified as engaging in conduct which is disruptive to the meeting will be removed from the meeting and not readmitted for the remainder of the day.