Regents Policy 5203: POLICY ON SUPPORT GROUPS, CAMPUS
FOUNDATIONS, AND ALUMNI ASSOCIATIONS
Approved September 15, 1995
Amended September 22, 2005
The Regents of the University of California wish to acknowledge the service of volunteer
groups and nonprofit organizations and to encourage their support on behalf of the University
and its individual campuses. These entities provide valuable assistance in fundraising, public
outreach, and other support for the University's mission. The most common forms of such organizations
are Support Groups, Campus Foundations, and Alumni Associations.
At the same time, as a public trust and the beneficiary of the funds raised, the University is obligated
to require that the funds raised by such entities be adequately controlled and properly expended in the
same manner as if the funds were raised by the University itself. Accordingly, each Support Group, Campus
Foundation, or Alumni Association must receive official and continued recognition from a Chancellor.
Official recognition establishes the privileges and responsibilities of the relationship between these entities
and the University, including use of the University's name, facilities, and resources. Without such recognition,
no group may (a) represent itself as raising funds or otherwise providing support on behalf of or for the benefit
of the University, a campus, or any institutional unit thereof; (b) use the name of the University or any of its
campuses, facilities, or programs either expressly or by implication in connection with such activities; or (c)
use University facilities, equipment, or personnel in connection with such activities.
The assets of each such entity must be irrevocably dedicated for the benefit of the University of California
or one of its campuses. In the event of the entity's dissolution, the assets of the group must be transferred
to The Regents of the University of California or a Campus Foundation for purposes consistent with the terms
of the individual gifts and the purposes of the entity.
No such entity may conduct research or clinical trials or accept funds for contract research by a named researcher
on behalf of the University. Such agreements must be entered into directly by the University and the research
sponsor. Additionally, no such entity may (a) directly or indirectly employ, or (b) supplement the salary of,
or (c) provide any consulting fees, loans, or perquisites to any University employee outside of established
University of California personnel policies and practices.
The President may make exceptions to this Policy when it is in the best interest of the University and shall
promptly report such exceptions to The Regents. Separate Administrative Guidelines for Support Groups, Campus
Foundations, and Campus Alumni Associations shall be disseminated by the Office of the President to govern each
type of entity and may be modified from time to time as appropriate.
Annually, each Chancellor (or designee) shall provide to the Senior Vice President--Business and Finance a list
of recognized Support Groups, Campus Foundations, and Alumni Associations and confirm that these organizations
are following the appropriate Administrative Guidelines referenced above.
a. Support Groups: A Support Group is any group, organization, foundation, or association other than a Campus
Alumni Association or Campus Foundation (1) whose primary purpose is to provide assistance through fundraising,
public outreach, and other support for the University's mission; or (2) whose representatives or activities make
the entity indistinguishable from the University itself; or (3) that acts as an agent of or intermediary for the
University. Support Groups typically operate with some affiliation or collaboration with the University to
raise gift funds and/or provide public support for the teaching, research, patient care, and public service
programs of the University. Each Support Group shall be organized and operated so that contributions to it
or through it to the University or to a Campus Foundation shall be deemed tax deductible contributions under
relevant provisions of State and federal tax law, and all operations shall be in accordance with applicable
University policies, guidelines, and procedures.
b. Campus Foundations: Each campus may have a single Campus Foundation, bearing the name of the campus, that is
organized and operated for the purpose of fostering private giving, managing gift and endowment funds, and providing
other support for the benefit of the campus. The Campus Foundation is the only entity permitted by The Regents of
the University of California to hold funds for investment purposes for the benefit of the campus it supports. Each
Campus Foundation shall be organized and operated as a separately incorporated, tax-exempt entity under relevant
provisions of State and federal tax law, and all operations shall be in accordance with applicable University
policies, guidelines, and procedures.
c. Campus Alumni Associations: Each campus may have a single Campus Alumni Association that is organized and
operated for the sole purpose of providing service and support to its members, to the alumni of the campus, and
to the University. Each such Campus Alumni Association may bear the name of the campus and may be organized and
operated as (1) an unincorporated association operating administratively as a unit of the University; or (2) a
separately incorporated tax-exempt entity under relevant provisions of State and federal tax law, and all operations
shall be in accordance with applicable University policies, guidelines, and procedures.
The Campus Alumni Association shall be an umbrella organization for all alumni constituency or affinity
organizations and shall ensure, together with the campus administration, that such organizations adhere
to this policy and the administrative guidelines for Campus Alumni Associations.
d. Affiliated Organizations: Under special circumstances, when an entity does not fit the above definitions, a
campus may enter into an affiliation, for a defined time period, by written agreement. Such an agreement may
permit the use of the University's name, facilities, personnel, and other resources in return for specified
benefits received by the University. Affiliation by agreement shall not be used to circumvent this Policy
and shall be entered into only by the Chancellor or a single campus official so designated by the Chancellor,
in accordance with applicable University policies, guidelines, and procedures.